Make the workday easier to reconstruct
Event staffing changes by the day. A venue may have early setup, a long reception, last-minute helpers and a cleanup crew finishing after midnight. Those are exactly the situations where handwritten totals become hard to verify.
A simple workflow for your team
Employees use their own sign-in to clock in, record breaks and clock out. The manager checks incomplete entries and reviews completed hours. Employees can see their recent records, so a question about a shift can start with the same information.
Be clear about the pilot’s limits
A shift can cross midnight. Review the complete record and check which pay-period boundary applies before the payroll handoff. A published event schedule is not a substitute for actual employee hours.
A low-risk way to try it
Pilot one small event while keeping your usual records. Confirm that everyone has an individual login, knows how to record a break and knows who will correct a forgotten clock-out. Review the next day while details are still fresh.
Questions from small teams
How big a team is this for?
Gates Timekeeping is focused on companies with up to 30 employees. Start your evaluation with a smaller group and use sample records.
Will I need a new payroll provider?
No. The pilot produces a worked-hours CSV for review in your existing payroll process. It is not a direct vendor integration.
What does the pilot cost?
Early access is free with no payment card. Planned paid tiers are listed separately on the pricing page; no automatic charge is enabled.
Product guidance for the current early-access pilot. Keep your existing payroll records while evaluating the workflow. Last reviewed October 17, 2026.