Request, review, decide
An employee picks the first and last day they need off. The request waits in the manager's queue with its status, and the decision is recorded. The employee can see whether it was approved or declined on their Requests page.
Approved and pending requests appear in the PTO report, so you can see who is out before you publish a schedule.
What this covers today
Gates records time-off requests and decisions. It does not calculate accruals, apply a state paid-sick-leave policy or maintain official balances. Keep the policy decisions with your payroll process and use Gates to keep the request history organized.
Questions from small teams
Does Gates calculate PTO accrual?
Not today. Gates tracks requests, dates and approval status. Accrual rules stay in your payroll or HR process.
Product guidance for the current early-access pilot. Keep your existing payroll records while evaluating the workflow. Last reviewed October 17, 2026.